Your hire operation.
One secure view.
Sign in with the same Hirentra account you use in the mobile app. Your company, role and permissions are controlled by the same Supabase security model.
SECURE ACCESS
Sign in to Hirentra
REQUEST ACCESS
Create Hirentra account
Create a new Hirentra customer workspace. Confirm your email and Hirentra provisions the company automatically.
Choose your company and project. Your account will be created as a Site User request and must be approved before Hirentra data becomes available.
Your request has been submitted for approval.
Can't find your company or project? Contact Hirentra
ACCOUNT STATUS
Access pending
Your account is authenticated, but access has not yet been approved.
COMPANY STATUS
Company access locked
Your Hirentra company is inactive. Company data and changes remain blocked until a Platform Administrator reactivates it.
ACCOUNT CHECK
Access check unavailable
Hirentra could not verify the current company state. This does not mean the company is inactive. Check the connection and try again.
Need help accessing your account? hello@hirentra.com
MANAGEMENT DASHBOARD
Welcome
Live plant cost & control
Live position by site
Attention first, then highest live hire exposure.
Monthly Hire Exposure
Calendar-month exposure from priced hires. Current month is month-to-date.
Exposure uses Hirentra reporting daily equivalents. Supplier invoice truth remains in reconciliation.
Management attention
Items that need a decision or site action
Cost exposure
Highest current commercial exposure
Hire age
Current on-site equipment
High cost assets
Highest daily hire rates on site
Supplier exposure
Top suppliers by daily hire spend
Site cost exposure
Projects with the highest current plant spend
Active assets
Current equipment visible to your account
| Asset | Site | Supplier | Age | Daily | Live exposure |
|---|
HIRE COST EXPOSURE
Core hire-cost visibility
Basic supplier-rate and accumulated-hire visibility for equipment on your accessible sites.
Accessible assets
Scoped to the sites your account can access
Asset register
All assets visible to your account
Sites
Open a project to view its complete accessible asset register
COMMERCIAL REPORTING
Build the report you need
Filter the live Hirentra commercial register by project, supplier, status and arrival date, then download the exact result as a CSV ready for Excel.
Date range applies to Date Arrived.
Report results
All commercial assets
| Scan code | Asset | Description | Supplier | Site | Status | Date arrived | Date returned | Days | Daily cost | Live cost | Cost code | Cost centre |
|---|
SUPPLIER & COST ANALYTICS
See the true cost of every hire
Compare supplier exposure, see exactly what returned assets cost, identify delay overspend and plan off-hire collection before avoidable hire charges continue.
Off-hire planner
Assets due within 7 days or already overdue. Book collection or deliberately extend the hire.
Supplier cost exposure
Live spend, returned spend and delay cost by supplier
| Supplier | Assets | On site | Returned | Active / day | Live spend | Returned spend | Total spend | Delay overspend |
|---|
Returned asset cost
Actual hire duration, final spend and any delay beyond the approved off-hire date
| Asset | Scan code | Supplier | Site | Arrived | Returned | Hire days | Daily cost | Total spent | Delay days | Overspend |
|---|
COMMERCIAL CONTROL
See the money, blockers and next actions in one place.
Track approved PO value, projected commitment, supplier invoices, payments, disputes and closure blockers across the sites you are authorised to see.
SITE PURCHASE REQUESTS
Site need → commercial review → purchase order.
Managers can raise structured requests for plant, tools or materials. QS / Commercial and authorised directors can review them and convert an approved request directly into a PO.
Request register
Open a request to review, approve, decline or create its purchase order.
SUPPLIER MANAGEMENT
Contact suppliers faster. Measure collection performance.
Keep off-hire numbers, emails and account details in one place, then separate management delay from time spent waiting for a supplier to collect.
Supplier directory
Off-hire contacts and company account information
Collection performance
Supplier delay starts after the collection date you recorded in Hirentra.
| Supplier | Assets | On site | Active / day | Total spend | Bookings | On time | Missed / late | Avg delay | Supplier delay cost | On-time rate |
|---|
WEEKLY PLANT CHECKS
See who signed off every site, every week.
Historical weekly checks are read-only audit records. Open a check to see the exact asset snapshot that was verified at sign-off.
Weekly check history
Signer, role, timestamp and verified asset count are frozen at sign-off.
INVOICE RECONCILIATION
Catch hire charges that do not match Hirentra.
Compare supplier invoice lines against recorded asset dates and approved daily rates, then keep disputed charges traceable through resolution.
Reconciliation uses Hirentra's recorded daily rate and inclusive calendar-day hire dates. VAT, delivery/collection charges, minimum hires and negotiated weekly rates remain management review items.
Invoice register
Click an invoice to inspect reconciliation and disputes
| Supplier | Site | Invoice | Date | Total inc VAT | Expected hire | Hire variance | Review lines | Disputes | Status |
|---|
PURCHASE ORDERS & BUDGET
Know what is approved before supplier spend runs past it.
Create supplier POs by project, link hire invoices and see committed, approved, paid and remaining value in one place.
PO control is calculated excluding VAT. Committed value includes linked invoice hire charges plus additional charges.
Purchase order register
Click a PO to inspect linked invoices and budget activity.
| PO | Supplier | Site | Approved | Committed | Remaining | Used | Invoices | Over budget | Status |
|---|
AUDIT & GOVERNANCE
Every management correction, traceable
Review changes across accessible assets, filter by project, person, field or date, and export the exact audit record for commercial or internal review.
Date range applies to the exact change timestamp.
Audit results
All accessible edit records
| Date / time | Scan code | Asset | Site at change | Field | Old value | New value | Changed by | Role |
|---|
COMPANY & ACCESS
Manage your Hirentra workspace
Company settings, project access and account permissions are controlled by your existing Hirentra security hierarchy.
Create company
Create the company record first, then add its first project/site.
Add site / project
Site names remain unique while Hirentra still links assets by site name.
Site requests
CEO / General Director requests awaiting Platform Admin review.
Sites
Projects available inside your access scope.
User management
Approval, role and site controls follow your authorised hierarchy.
Pending access requests
Review new accounts before they can enter Hirentra.
Accounts
Users inside the selected company scope.